Operations Coordinator
Overview
The Operations Coordinator provides financial, administrative, and clerical support to the AAMI. This part-time position (approximately 12-15 hours/week) reports to the Director of Operations. Hours may be scheduled Tuesday through Friday between 9:30am and 4:30pm. A schedule that includes working every Friday from 10am to 4pm is strongly preferred. This position pays $11-13/hour.
Position Impact
The Operations Coordinator helps ensure the organization runs smoothly by assisting in financial and facilities management, ensuring the generosity of our donors and members is recognized, and helping all patrons have a meaningful experience at the Museum.
Qualifications
Two-year college degree and/or experience in office management, customer service, and/or finance preferred. Proficiency in Microsoft Office is required. Database and/or QuickBooks experience preferred. The ideal candidate should be self-directed, possess excellent organizational habits, be outgoing, and dependable. The candidate should be attentive to detail, possess excellent interpersonal skills, and demonstrate an interest in the AAMI’s mission.
Responsibilities
- Finance and Administration
- Accurately process accounts payable transactions including entering invoices and generating checks via QuickBooks.
- Maintain complete and accurate accounts payable and accounts receivable files.
- Track received payments in the check log and PastPerfect database.
- Generate membership and donation acknowledgement letters in a timely manner.
- Assist in creating and maintaining procedures related to accounts payable and receivable.
- Facility Rentals
- Manage Celebration Hall and Learning Lab rentals. This includes following established procedures for responding to inquiries, scheduling events, communicating rules and regulations, completing customer contracts, collecting fees, securing event coverage, and managing setups.
- Visitor Services
- Oversee front-of-house operations during shifts and provide a high level of customer service to all visitors and customers.
- Accurately track and record all sales of merchandise, admissions, and memberships.
- Provide accurate information about the Museum and its offerings.
- Supervise volunteer Front Desk Attendants, as needed.
- Coordinate regular tracking and purchasing of inventory for the Nikee Museum Store.
- Conduct and manage end-of-year merchandise inventory.
- Proactively maintain and improve the appearance of the Nikee Museum Store and lobby.
- Assist in maintaining accurate and up-to-date procedures for managing the Front Desk and Nikee Museum Store
- Other Duties
- Work with outside vendors, schedule appointments as directed, and assist with repair/maintenance agreements.
- Order office supplies.
- Other duties as assigned
How to Apply
Please send a cover letter, resume, and three references to search@blackiowa.org. This position is open until filled. Please direct questions to search@blackiowa.org.
Communications Coordinator
Overview
This part-time position (regularly scheduled for up to 21 hours/week) reports to the Executive Director but will work closely with and take direction from all Museum departments. The ideal candidate will be organized and efficient at balancing simultaneous projects. The Communications Associate is responsible for creatively and strategically promoting the Museum and its exhibits, programs, events, and opportunities. While a consistent schedule is preferred, a combination of on-site and remote work schedule is possible.
Position Impact
The Communications Coordinator increases public awareness of the AAMI and ensures the community is aware of the variety of exhibits, programs, events, and resources the Museum offers. The Communications Coordinator plays an essential role in achieving the AAMI’s mission and vision by communicating them to the general public, helping create a community that is better informed about its shared past and present to make more informed decisions about our future.
Qualifications
Associate’s or Bachelor’s Degree (or working toward a degree) or two years experience in English, Public Relations, Marketing, Communications (or related field) is preferred. Experience in the arts and culture industry or in the communications field is expected. Experience maneuvering a variety of social media platforms and proficiency in all components of Microsoft Office Suite is required. Experience in graphic design, database management, and/or video editing are preferred. The ideal candidate should have excellent verbal and written communication skills, be dependable and organized, and have an interest in the Museum’s mission to preserve, exhibit, and teach the African American history of Iowa.
Reliable transportation is necessary for regular distribution of printed communications as well as frequent presence at workshops, fairs and other community events as needed. Occasional evening and weekend work may be required.
Responsibilities
- Develop and design print and electronic communications including, but not limited to, flyers, posters, press releases, postcards, letters, and emails.
- Utilize electronic communication platforms such as Constant Contact, Hootsuite, community calendars, social media, etc.
- Maintain and update the Museum’s website and calendar of events.
- Creatively and strategically promote all Museum exhibits, programs, facilities, special events.
- Coordinate the Museum’s quarterly newsletter, the Iowa Griot.
- Work with the Museum team to develop communications strategies, procedures, and guidelines.
- Regularly update email mailing list
- Regularly distribute printed communications within the Czech/NewBo District and greater Cedar Rapids area
- Develop and maintain media and community relationships
- Other duties as assigned
How to Apply
Please send a cover letter, resume, and three references to search@blackiowa.org. Writing and/or graphic design samples may be requested. This position is open until filled. Please direct questions to search@blackiowa.org.
Program & Outreach Coordinator
Overview
This part-time position (15-18 hours/week) reports to the Museum Educator to assist in the creation and implementation of high-quality, mission-centered programming for all ages. The Program & Outreach Coordinator is responsible for assisting with public program development and execution, maintaining collaborative relationships with other Museum departments on a variety of projects, some administrative duties, and some care of department materials. Some travel and evening/weekend work is required.
Position Impact
The Program & Outreach Coordinator helps educate communities of all ages and backgrounds across Iowa on the wealth of important historical and cultural information found at the African American Museum of Iowa. They ensure engaging visitor experiences at group presentations and guided tours as well as valuable patron experiences through the AAMI’s traveling resources. The learned outcomes from these experiences foster a stronger, more aware community and can lead to increased membership, volunteerism, and even financial support for the AAMI.
Qualifications
A two or four-year college degree in History and/or Education is preferred. Equivalent experience working in a formal or informal education setting will be considered. Previous knowledge of museum and education practices is preferred, but willingness to train in those fields is required. The ideal candidate should be a strong writer and presenter, is organized, self-directed, and creative. The candidate should have an enthusiastic and welcoming personality, a positive attitude, the ability to relate to all groups of people, and the ability to present historic content in an engaging manner. Strong computer knowledge (Microsoft Suite, Google Suite, Internet, etc.) and reliable transportation is required.
Responsibilities
- Schedule and execute guided tours and field trips to the AAMI’s exhibits.
- Schedule, prepare, and execute educational group presentations and youth workshops.
- Accurately track tour and program attendance.
- Schedule traveling exhibit rentals and coordinate timely shipping and/or pick up and drop off.
- Schedule traveling trunk rentals and coordinate timely shipping and/or pick up and drop off.
- Accurately track traveling exhibit and traveling trunk usage statistics.
- Create meaningful lesson and unit plans on relevant, mission-centered content for all ages.
- Update existing lesson and unit plans to meet current educational standards.
- Create engaging guided tour scripts for various ages that meet current educational standards.
- Accurately create and track billing invoices.
- Utilize technology to meet the needs of modern classroom teachers and to increase the accessibility of AAMI resources.
- Other duties as assigned.
How to Apply
Please send a cover letter, resume, and three references to search@blackiowa.org. This position is open until filled. Please direct questions to search@blackiowa.org.
